Why your Business should be Thinking about Outsourcing its Printing activity

Why your Business should be Thinking about Outsourcing its Printing activity

If you are like many other businesses, print management is probably not a priority. For nearly any company, efficient print management has the potential to provide substantial benefit, but no one has the time to take control and make it a primary focus. Without this needed attention to detail, print costs can easily get out of control.

We can find many businesses that believe their print technology is currently being monitored and properly managed; but if we take a closer look, it isn’t the case. This is the consequence of print management being done in-house, which frequently means there is no strategy in place and that no single individual takes responsibility. This, combined with deadlines and a low level of expertise make print management problematic to perform effectively in-house.

Trust an expert

There are some companies and individuals out there who are passionate about printing technology. This passion, backed by expertise and experience brings in real results, and this is what makes working with managed print providers worth it. These companies that provide print management are equipped with a team of experts willing and able to efficiently take over your print management tasks.

These experts will initially analyse and assess your fleet, taking into consideration your current equipment, needs and growth objectives. From here, recommendations will be made for printer placement, capabilities and creation of an optimised printing environment.

Once the previous step is completed, your team of print management experts will expand, as your equipment plan is implemented. An expert team will perform the necessary tasks and will be available for support and maintenance of the devices. Your printing technology will be monitored and will automatically send alerts when service and supplies are needed.

Help desk support is also available to answer to any questions, help with problem resolution and assist you with any changes in your company that would require adjustments to your printing fleet.

Cutting costs

In addition to the previously mentioned expert assistance, there are significant cost-saving areas for businesses that implement an effective MPS or managed print services program. A managed print services program, by definition is just a service offered by printing companies to assist businesses with streamlining print management in order to lower costs.

The costs associated with printing can add up to a ten per cent of an organisation’s total revenue. Implementing a print strategy that effectively monitors and manages your fleet of printers can provide your company cost savings of up to thirty per cent.



Experienced managed print services providers have mastered this, providing the expertise and knowledge to perform print management accurately and professionally. This allows your internal staff members to stay focused on their top priorities without the distraction of managing printers.

Focus on your priorities

Outsourcing your print management responsibilities eliminates this burden from your IT department, or other workers who have been assigned these tasks when there is no one else to carry them out. Most firms have found that it is not cost effective to dedicate a member of your staff exclusively to this responsibility.

Give time back to your IT department, allow them to focus on your core priorities, innovation and infrastructure management.

Overall business printing performance and productivity will improve because the experts are managing your print-related tasks and your staff gets to focus on their main responsibilities.

Leave a Reply

Your email address will not be published. Required fields are marked *