How to Improve Organizational Productivity Using Performance Management System?
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How to Improve Organizational Productivity Using Performance Management System?

How to Improve Organizational Productivity Using Performance Management System?

As all other spheres of industry, keeping a check on the internal work environment. The employees are the most reliable resource for any organization, but the salary paid is also one of the most significant expense if not the largest one for every organization. The management always relies on the staff to achieve the goals and objectives. The use conventional systems to measure and manage employee output has never been successful as it required manual documentation of the work and correspondence which overpowered the original essence of productivity out of practice. Subsequently, the businesses have tried their own versions of management philosophies, but the advent of dedicated HR technologies, the modern Performance Management Systems have become a necessity. This is due to the fact that there are a lot of new and old job profiles co-existing in the industries. We shall have a look at some of the best reasons to use a Performance Management System integrated with an HR Software.

Link Performance with Payroll Processing

No HR discussion ends without the idea of linking employee output with their salaries and the idea surfaces in or the other form. The HR Software records all the data regarding work output in the form of KRA and KPI matrices. The data is used to calculate the percentage goal achievement and converted into pay components. Thus, companies can apply a variable pay policy where a portion of salary is fixed, and other is variable i.e., to motivate the employees to work more efficiently and in a better way. The work culture turns accountability oriented and transparent, which is a win-win situation for both the management and the employees.

Improve Talent Management

The use of performance matrices is not limited to linking them with payroll. Employers can use this data extensively to improve the working environment and nurture talent. The individuals struggling with portions of their work profiles can be tracked down by their reporting managers and HR to provide them with essential pieces of training. The performers are better appreciated by the top brass as their work is noticed. They can be rewarded with incentives, gifts, canteen vouchers, new leaves, etc. There is also a substantial increase in employee retention as the work culture rewards the performers and helps the struggling staff members. The managers also take care of their employees in a better manner as day to day activities are received by them. The employees use ESS Portals to report their daily activities to the superiors. Thus, the managers and subordinates act as partners to improve the overall productivity of the department and ultimately, the organizational productivity. The decisions such as policy building are also enhanced as the data regarding proper grass root level is available to them.

Feedbacks for Strategic Decisions

The employers can rely on the data accumulated by the HR Software over the course of the year when making strategic decisions such as appraisals and promotions. The HR and senior managers can access the performance in detailed breakdowns and also get the reviews from subordinates, peers, and clients to get a general idea of the competency of the concerned person. These chunks of data are compiled in the form of task-specific reports and as employee utilization reports to make a clear outline of specific and general traits. They serve a basis for the well informed and timely decisions. The internal job placements are also possible, which reduce the hiring cost, and the company can retain the employees in case of multiple locations. The freelancers and consultants can also be audited to ensure proper value being delivered to the business by them. The appraisals and promotions are based on merit and not favouritism, which makes the company a better employer.

Thus, having a dedicated performance management software with the integration of HR Software will increase productivity by tenfold as the individual goals are aligned with the personal goals of the company. As a matter of fact, the use of modern automation in such purposes reduce the redundancies and improve efficiency without bothering the finances. The conventional methods consume a lot of time and efforts while automation ensures the complete profitable operation without adding to the existing workload of both HR and employees.

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Shy Lee is an Associate Digital Marketing Manager at factoHR, a India based hr, and payroll software solution providers. A creative marketing strategist with over 8 years of experience developing digital marketing strategies and guiding business development